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Work in All Google Drive File Types Offline

Man working on a laptop on a train

If you have ever used the offline feature in Google Drive, you know how useful it can be. When you’re working in a place with a bad internet connection -- in a plane, train or automobile, a vacation on a remote island, or stuck in the middle of Yosemite -- being able to edit your document, sheet, or slide presentation without Internet access can be a life saver.

But if you’re someone who has a lot of PDFs or Microsoft files in their Google Drive, you didn’t used to have access to your files offline unless you had a copy saved to the device you were working on. Now, you can open and edit those files - and any file type - offline, too, as long as they are saved to your Google Drive account and you have an application on the device you’re using that can open them. For example, if you make a Microsoft Excel file available offline, and you try to open it on your phone, you will need to have the Microsoft Excel app downloaded. Or, if you need to edit a PDF, you can make the PDF available offline but you will still need a PDF editor like AdobePro or Preview, to edit.

To make a file available offline, left-click on the file and toggle “Available Offline” on.

Screenshot of Google Drive account showing the Available Offline button

This feature is available for all Google Workspace customers and personal accounts. If you do not see the option to make a file offline, ask your IT admin about it. The offline option may have been turned off for security reasons.


At LogicWing, we do a lot more than just keep track of Google Workspace updates. We sell licenses, offer consulting to help you transform your workplace, and can help you manage the existing Google Workspace accounts you have with our Managed Services. Schedule a free consultation with us to learn more.


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