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A Comprehensive Guide to Google Workspace Restrictions and Controls

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Google Workspace offers a powerful suite of collaboration and productivity tools for organizations, but ensuring a secure and efficient environment requires effective management. Administrators have access to a variety of restrictions and controls to tailor the use of Google Workspace to their organization's needs. In this blog post, we will explore the different types of restrictions available and how administrators can leverage them to enhance security and productivity.

Google Workspace Restrictions and Controls:

1. Organizational Units (OUs)

Google Workspace allows administrators to create organizational units to structure users and devices. This feature enables administrators to apply specific restrictions at the organizational unit level, providing a granular approach to managing different groups within the organization.

2. User-based Restrictions

  • Sign-in Restrictions: Admins can define where users are allowed to sign in from, such as specific IP addresses or geographic locations, enhancing security measures.

  • 2-Step Verification: Enforcing 2-step verification adds an extra layer of protection to user accounts.

  • Password Policies: Admins can set password requirements, including length, complexity, and expiration, to enhance overall account security.

3. Device Management

  • Mobile Device Management (MDM): Admins can implement and enforce security policies on mobile devices accessing Google Workspace.

  • Endpoint Verification: This feature allows administrators to restrict access to Google Workspace based on the security status of the devices.

4. App Access Controls

  • Third-party App Access: Admins can control which third-party applications users are allowed to connect to their Google Workspace accounts.

  • API Access: Restrictions on API access provide better control over third-party applications and integrations.

5. Sharing and Collaboration Controls

  • Drive Sharing: Admins can manage sharing settings for Google Drive files and folders, including external sharing options.

  • Hangouts Chat and Meet: Control communication by configuring settings for internal and external communication.

6. Email Controls

  • Gmail Settings: Admins can configure Gmail settings, such as filtering, forwarding, and delegation, to enhance email security.

  • Email Routing: Control how email messages are routed within the organization to optimize communication.

7. Content Compliance

  • Data Loss Prevention (DLP): Admins can establish rules to prevent the sharing of sensitive information, reducing the risk of data breaches.

  • Content Compliance: Enforce policies on email content to prevent the sharing of specific types of information, ensuring compliance.

8. Vault

  • Google Vault: Admins can set up retention policies, legal holds, and eDiscovery for Google Workspace data, facilitating compliance with legal and regulatory requirements.

9. Security and Compliance

  • Security Settings: Configure security settings, such as account recovery options and suspicious login alerts, to bolster overall security.

  • Security Reports: Access reports to monitor security and compliance within the organization, providing insights for proactive management.


Effectively managing Google Workspace requires a combination of strategic planning and the utilization of available restrictions and controls. By leveraging these features, administrators can enhance security, streamline collaboration, and ensure that Google Workspace aligns with the organization's policies and objectives.

Without a dedicated IT staff member to set up all of these measures and implement the latest Google Workspace security updates, you may be feeling overwhelmed. We can help you fill in your security gap with our Managed Services. Schedule a free consultation with us now.


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