8 Google Workspace Tips for The Office
1. Undo a Sent Message
Sent an email to a client too fast and misspelled their name? Enable the undo button in Gmail to give you 30 seconds to undo a message being sent. Every time you send an email, a little notification will appear for 30 seconds asking if you want to undo the message.
2. Search All of Google Workspace
Need to find that important file your boss sent to you a few days ago and you can’t remember if it’s in your email or a shared drive? Use Cloud Search to search through all your Google Workspace interactions with a specific person.
3. Include Attachments on Events
When you schedule a meeting, you can attach important documents to the calendar for that event, like the agenda and a Sheet you wanted to review at the meeting. By attaching the documents to the meeting itself, no one is searching for the documents they need from an email sent two weeks ago, it’s all ready for them when they click on the meeting link.
4. Use Shared Calendars to Coordinate Schedules
It’s hard to schedule a meeting with your entire department when you have no idea when your co-workers are free. Make a shared department calendar that only your department can see, so that you can tell when everyone can come to a meeting. The shared department calendar can also easily be checked on and off, so that your calendar doesn’t have everyone’s schedule added to it all of the time.
5. Organize a Campaign
Take shared calendars a step further by using them to organize a campaign. The calendar can have all the dates and times for when a social media post will get posted or when emails and physical mail will be sent out. The calendar can live with the person who’s responsible for coordinating the campaign until it’s finalized, then be shared with the rest of the team.
6. See Changes Made to Docs, Sheets, and Slides
It can sometimes be hard for us to part with a document we worked so hard on when we have to open it up to collaboration with a co-worker (or several) when it’s time to work on it together. But by looking at the revision history of a Doc or Sheet, we can see when our co-worker deleted a column that we didn’t want deleted and we can restore the document to when the column was still there.
7. Get Feedback from Customers
No matter what industry you work in, at some point, you’re going to want the opinion of your customer. Whether that is getting their opinion on a new product or service you offer or on a service you plan on discontinuing, you’ll probably want to send them a survey to get their feedback. Creating a survey is easy when you use Forms. Forms gives you the flexibility to ask any kind of question you want (multiple choice, check box, write-in, etc.), including making questions required, then gives you all the responses in a Sheet so that you can analyze them.
8. Create a Bookable Appointment Slot
Use Calendar to create bookable appointment slots for client meetings. Create a new calendar for your appointment slots, select blocks of free time in your calendar for the appointments, and set how long the appointment should be. Then share the calendar with your client, so they can select their time slots with you. No more back and forth emails scheduling time manually and no more accidentally double-booking yourself.
Blanca E. Duarte, Chief Enablement Officer, LogicWing