top of page

Google Tasks: How It Works and Why You Should Use It

Person writing tasks down in a notebook

1. What is Google Tasks?

2. How to Use Google Tasks

a. Access Google Tasks

b. Create Tasks

c. Organize Tasks

d. Set Due Dates and Reminders

e. Mark Tasks as Complete

f. Access Tasks Anywhere

g. Integrate with Gmail and Google Calendar

3. The Benefits of Google Tasks

a. Cross-Platform Syncing

b. Recurring Tasks

c. Easy to Work With

What is Google Tasks?

The workplace can get pretty hectic, especially when your workplace is a classroom full of kids. As much as we tell ourselves that we’re going to remember that thing we need to do for that student that we wrote down on a scrap of paper, we’re probably going to forget all about it if we don’t have an organized system. Google Tasks is that organized system. 

Google Tasks is a simple yet effective task management tool provided by Google that helps users keep track of their to-do lists and stay organized. The feature has been around for a long time in our personal Gmail accounts and has gotten a few updates over the last few years that have made it a great organization tool.


How to Use Google Tasks

Access Google Tasks

Google Tasks is available on the web and as a mobile app for both Android and iOS devices. You can access it through your Google account by visiting or downloading the app from Google Play Store or Apple App Store.

Create Tasks

To create a new task, simply click or tap on the "+ Add a task" field. Enter the title of your task and press Enter or click the "+" button to add it to your list.

Organize Tasks

You can organize your tasks by adding subtasks or creating multiple lists. To add subtasks, click on a task and then click the "Add subtask" button. To create multiple lists, click on the "My tasks" list and then click on the "+ Create new list" button.

Set Due Dates and Reminders

You can set due dates for your tasks by clicking on a task and then clicking the calendar icon to select a date. Additionally, you can set reminders for your tasks by clicking on a task and then clicking the bell icon to choose when you want to be reminded.

Mark Tasks as Complete

Once you've completed a task, you can mark it as complete by clicking the checkbox next to the task. Completed tasks will be moved to the bottom of the list and marked with a checkmark.

Access Tasks Anywhere

Since Google Tasks syncs with your Google account, you can access your tasks from any device with internet access. Whether you're using a computer, smartphone, or tablet, your tasks will always be up-to-date.

Integrate with Gmail and Google Calendar

Google Tasks can be integrated with Gmail and Google Calendar, allowing you to easily turn emails into tasks or view your tasks alongside your calendar events. This is especially helpful if you're using Tasks for work, as you can easily assign yourself a new task directly from the email and the task will now have a link to the email in it.


The Benefits of Google Tasks

Cross-Platform Syncing

Google Tasks syncs across all your devices, ensuring that your tasks are always up-to-date and accessible wherever you are, whether you're using your computer or phone.

Recurring Tasks

You can create recurring tasks with customized repeating cycles so you don't forget tasks, even if you only do them once a year.

Easy to Work With

Google Tasks can be created with specific times so that they appear in blocked out chunks on your calendar, or they can sit at the top of each day, depending on how you best work. They are also easy to move around if you don't finish all your tasks for the day as you can click and drag them to different days or months. Tip: To move the tasks around more easily, switch to the Week or Month Calendar view).

When you create a task without a due date, it will appear at the top of your day, like in the picture below.

Close up of a monthly Google Calendar view

If you haven’t used the Tasks feature before, now is the time to take advantage of it. With the ability to jot down a quick task using the Tasks app, from an email, or from the Calendar, we can all breathe a little easier knowing our tasks are in one place.


If this post helped you, give it a like!

At LogicWing, we do a lot more than just keep track of the best Google Workspace features, we can also help you manage your Google Workspace for Education and Business accounts with our Managed Services. Schedule a free consultation with us to learn more.


Enjoy our post? Subscribe to our newsletter

We won't send spam. Unsubscribe at any time.

Thanks for subscribing!

bottom of page