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The blog posts below explain the most important Google Workspace updates and why they are important for your organization

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To see all Google Workspace updates, click here

Work In All Google Drive File Types Offline

If you have ever used the offline feature in Google Drive, you know how useful it can be. When you’re working in a place with a bad internet connection -- in a plane, train or automobile, a vacation on a remote island, or stuck in the middle of Yosemite -- being able to edit your document, sheet, or slide presentation without Internet access can be a life saver. 

But if you’re someone who has a lot of PDFs or Microsoft files in their Google Drive, you didn’t used to have access to your files offline unless you had a copy saved to the device you were working on. Now, you can open and edit those files - and any file type - offline, too, as long as they are saved to your Google Drive account and you have an application on the device you’re using that can open them. For example, if you make a Microsoft Excel file available offline, and you try to open it on your phone, you will need to have the Microsoft Excel app downloaded. Or, if you need...

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Google Drive Security Update - See Who Has Access to Your Files

There is a new Google Drive security update that you may have seen a pop up notification for in your personal or work Drive account. The update affects documents you have shared through a link, where anyone can view the document if they have the link (not just the person you sent the link to). This is the option (shown below) that says “Anyone on the internet with this link can view” when you go to share a document with someone. This is also known as a “public” link.

While you may think these links are secure in that unless the person you shared the link with shares the link with someone else, no one can get into the document, there have been instances where unrelated anonymous people have gotten access to files by guessing the link. To combat the problem and make the links more secure, Google is adding a resource key to all shared links. 

This means that some of the links you’ve shared with people that were “public” will now no longer...

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Use Tasks in Google Workspace Essentials and Enterprise Essentials

The Tasks feature has been around for a long time in our personal Gmail accounts and has gotten a few updates over the last few years that have made it an essential part of my organization process. I create tasks directly from a specific email and move tasks around easily on my calendar almost every day. 

I’m so glad that Tasks is available in Google Workspace Essentials and Enterprise Essentials. If you haven’t used the Tasks feature before, now is the time to take advantage of it. A task appears at the top of a specified day (see picture below), like a reminder, and has a lot of space for a description where you can create individual tasks or an entire To Do list for yourself.

The workplace can get pretty hectic, especially when your workplace is a classroom full of kids. As much as we tell ourselves that we’re going to remember that thing we need to do for that student that we wrote down on a scrap of paper, we’re probably going to forget all about...

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Get to Know Your Google Workspace Contacts

Did you know that you can see how connected you are to your Workspace contacts? If you’ve ever sent or received an email from your co-worker, you may have noticed that if you hover over their name, a picture of them will appear, along with their email, a phone number, and maybe if they’re out of office. Now you will see all of that information and more by clicking on the “More info” button (as seen below).

The “More info” button will let you see your co-worker’s title, how their position relates to the chain of command in the organization, and your most recent interactions with them, like emails and meetings. If your co-worker chooses to disclose more information, you may also be able to see their previous work history, education, and volunteer activities. 

This feature is especially helpful for new employees or those who work in fully remote jobs, because we all know it takes a while to get to know everyone and their titles. Seeing...

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Save Gmail Photos Directly to Google Photos

Good news! When someone sends you a JPEG image through Gmail, you will now be able to save that image to Google Photos. Previously, you had to download the images and then manually upload them to Google Photos. At this time, this will only work with JPEG images.

The feature is shown below, with our very own, "Jeannie", who didn't mind being our model.

                                        

You’ll find the new “Save to Photos” button  next to the “Download” and “Add to Drive” buttons when you hover over or click on the attachment. 

And since organization skills are something that many of us need to work on, saving straight to Google Photos makes it easier for me to find the images I need when I need them. Google Photos is especially useful if I want to edit photos and share albums with others like those I create when...

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Reminder: Google Photos Storage Limit Starting June 1

As a reminder, starting on June 1, 2021, if you are using a personal (consumer) Google account, High Quality photos and videos uploaded to Google Photos will count towards your free 15GB of Google storage. Any High Quality photos uploaded before that date will not be counted on your Google storage limit.

The exception to this rule are current Google Pixel phones (including the 4, 4XL, 4a, and 5 models), which come with unlimited High Quality photo and video storage. The next Pixel phones, like all other phones, will follow the June 1 rule though.

Also starting on June 1, 2021, are storage changes that will affect users of Google Workspace for Business, Google Workspace for Education, and Google Workspace for Nonprofits. Storage changes for these services can be found here: Changes to Google Workspace Storage Policy Timelines.

If you need more than 15GB of storage for your personal Google account, you can purchase more storage here. For those who don’t want to purchase more...

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Present from Google Docs, Sheets, and Slides Directly to Google Meet

Hello everyone! I am excited to share a new Google Meet feature with you - the ability to present directly from Google Docs, Sheets, and Slides to Google Meet. When you click on the present icon , you will see a list of your meetings for that day. Select the meeting you want to present to and click “Present Tab to Meeting”. 

For a step by step guide on how to use the new feature, click here.

Image of feature with blue button that says present tab to meeting.

Many of us use Google Meet all day long and this feature will help streamline sharing documents and presentations in meetings. 

In a school, this will allow educators to cleanly share documents, presentations, and spreadsheets with students without the added distraction of colorful desktop backgrounds, bookmarks and tabs.

For those of us who have previously used a separate computer to share presentations cleanly without background distractions, the Present from Docs, Sheets, and Slides feature coupled...

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Time Management for Your Meetings with TIM

Hi everyone, I wanted to highlight this useful free tool created by our partner GAT Labs that my team and I have been using. It has worked really well for us and hopefully you’ll find it useful for your team too.

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As many of us work from home, it can feel like we are in more meetings than we ever were at the office. Pleasantries can extend to 10min in every meeting, then when you get to the discussion topic, someone derails the meeting by bringing up a side topic that is important but not always pertinent to the discussion. You find yourself wishing no one had anything to share just so you can get out of the meeting faster and back to doing your work so you don’t have to work past 5pm again. 

 

Whether you’re an owner or employee, TIM - an Online Meetings Timer, may be the helpful tool you’ve been looking for to manage your meeting time better.

 

TIM is a free Chrome Extension that you can add to your Chrome browser to...

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Start Where You Are

Hi. You may not know me. I'm Blanca.  I'm one of a team of people at LogicWing who are here to help you. We want to thank you for your visit.

YOU already know that you never stop learning. Learning happens everywhere -- in our homes, on the street, and during the interactions that we have with each other. Physically, our brains take information in and then decide how it is saved. We know that at the heart of learning is applying and doing.

OUR job is to help you experience new learning in different ways. Whether it is the development of a new lesson, or the learning of a new skill, our approach is to personalize learning for you, while checking for understanding along the way. We also work hard to incorporate new tools in your learning so that you can acquire the skills you need to deliver the model in your own environment. 

Let's begin.

We'll start where you are, use what you have, and do what we can. 

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How to Use Google Apps With Your Team

Here are a few key things to remember if you use Google Apps for Business or Education with your faculty or staff:

  1. When conducting team meetings, assign a "notetaker" to take notes on a Google Doc. All members can take notes in a collaborative Google Document, so encourage your team to add comments, questions, and clarifications. If you use this for note taking during a workshop session, during intermittent breaks ask the presenter to clear up any questions or concerns. Finally, at the end of the meeting or workshop, notes can be shared in a "Weekly Meeting'' folder with your team.
  2. Use Google Forms to record any concerns/questions. Send out a Google Form in advance so a presenter is prepared with answers and afterwards, to capture lingering questions or concerns. 
  3. Set short term goals for team members and be clear what needs to get accomplished by the next team meeting using Google Docs or Tasks.
  4. Set up folders in Google Drive with important documents. Teach team members...
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