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Updates

The posts below explain the most important Google Workspace updates and showcase useful resources for your organization.

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How to Create Google Doc Templates & Why You Should Be Using Them

Dec 03, 2021

Hello everyone! I wanted to highlight a feature you may find useful - Google Doc Templates. 

When you are creating a new Google Doc in Google Drive, you will see that there is an arrow ">" that you can click on, where it will give you the option to create a Doc from a template.

You will see that there are arrows next to Sheets, Slides, and Forms, as well. That is because you can choose from templates for those types of files too. 

However, in this post, I'll be focusing on Google Docs templates specifically. 

When you click on "from a template" to create a Doc, you will see templates you can choose from, grouped into categories. If you are using Google Workspace for Education, Business, or Nonprofit, you'll see custom templates created by your organization show up first, and you'll need to click on "General" to see Google's templates.

If you are using a personal Google account, you won't be able to create custom templates, so you will just see...

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Present from Google Docs, Sheets, and Slides Directly to Google Meet

May 28, 2021

Hello everyone! I am excited to share a new Google Meet feature with you - the ability to present directly from Google Docs, Sheets, and Slides to Google Meet. When you click on the present icon , you will see a list of your meetings for that day. Select the meeting you want to present to and click “Present Tab to Meeting”. 

For a step by step guide on how to use the new feature, click here.

Image of feature with blue button that says present tab to meeting.

Many of us use Google Meet all day long and this feature will help streamline sharing documents and presentations in meetings. 

In a school, this will allow educators to cleanly share documents, presentations, and spreadsheets with students without the added distraction of colorful desktop backgrounds, bookmarks and tabs.

For those of us who have previously used a separate computer to share presentations cleanly without background distractions, the Present from Docs, Sheets, and Slides feature coupled...

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How to Use Google Apps With Your Team

Sep 15, 2018

Here are a few key things to remember if you use Google Apps for Business or Education with your faculty or staff:

  1. When conducting team meetings, assign a "notetaker" to take notes on a Google Doc. All members can take notes in a collaborative Google Document, so encourage your team to add comments, questions, and clarifications. If you use this for note taking during a workshop session, during intermittent breaks ask the presenter to clear up any questions or concerns. Finally, at the end of the meeting or workshop, notes can be shared in a "Weekly Meeting'' folder with your team.
  2. Use Google Forms to record any concerns/questions. Send out a Google Form in advance so a presenter is prepared with answers and afterwards, to capture lingering questions or concerns. 
  3. Set short term goals for team members and be clear what needs to get accomplished by the next team meeting using Google Docs or Tasks.
  4. Set up folders in Google Drive with important documents. Teach team members...
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