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Updates

The posts below explain the most important Google Workspace updates and showcase useful resources for your organization.

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G Suite Resources for Parents and Students

Nov 12, 2021
If you've been using G Suite products in your classroom this year, I wanted to highlight some very specific resources that I think your teachers, staff, students, and families will love.
 
The first is an Google Junior Training Seriesa collection of 70+ one - one and a half minute videos to help students take care of their Chromebook, collaborate and email peers, manage multiple profiles and more! 
 
The second is a Family Toolkit. This Family Toolkit one-pager can be shared with your parents during school information nights to keep them informed about your students' hybrid learning environment. 
 
The third is a series of one-page resources that Google has created which may be helpful for you. Here are the ones for Accessibility, Assignments (for those of you using an LMS like Schoology or Canvas), and Google Meet updates and additional information about G Suite Enterprise for Education.
 
If you want to stay up-to-date...
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8 Google Workspace Tips for The Office

Oct 08, 2021

 

1. Undo a Sent Message

Sent an email to a client too fast and misspelled their name? Enable the undo button in Gmail to give you 30 seconds to undo a message being sent. Everytime you send an email, a little notification will appear for 30 seconds asking if you want to undo the message. 

2. Search All of Google Workspace

Need to find that important file your boss sent to you a few days ago and you can’t remember if it’s in your email or a shared drive? Use Cloud Search to search through all your Google Workspace interactions with a specific person. 

3. Include Attachments on Events

When you schedule a meeting, you can attach important documents to the calendar for that event, like the agenda and a Sheet you wanted to review at the meeting. By attaching the documents to the meeting itself, no one is searching for the documents they need from an email sent two weeks ago, it’s all ready for them when they click on the meeting link.

4. Use Shared...

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7 Google Workspace Tips for Educators

Oct 08, 2021

1. Undo a Sent Message

Sent an email to a parent too fast and misspelled their name or (even worse) their child’s name? Enable the undo button in Gmail to give you 30 seconds to undo a message being sent. Every time you send an email, a little notification will appear for 30 seconds asking if you want to undo the message. 

2. Search All of Google Workspace

Need to find that great video link your co-worker sent to you for your students, but you can’t remember if she sent it to you by email or through Chat? Use Cloud Search to search through all your Google Workspace interactions with a specific person. 

3. Include Attachments on Events

Whether you’re scheduling an event with co-workers or students, make sure that having the relevant meeting documents is so easy for them that they can’t not be prepared by attaching the documents to the meeting event itself.

4. Create a Bookable Appointment Slot

Whether you’re scheduling parent-teacher...

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Work In All Google Drive File Types Offline

Sep 17, 2021

If you have ever used the offline feature in Google Drive, you know how useful it can be. When you’re working in a place with a bad internet connection -- in a plane, train or automobile, a vacation on a remote island, or stuck in the middle of Yosemite -- being able to edit your document, sheet, or slide presentation without Internet access can be a life saver. 

But if you’re someone who has a lot of PDFs or Microsoft files in their Google Drive, you didn’t used to have access to your files offline unless you had a copy saved to the device you were working on. Now, you can open and edit those files - and any file type - offline, too, as long as they are saved to your Google Drive account and you have an application on the device you’re using that can open them. For example, if you make a Microsoft Excel file available offline, and you try to open it on your phone, you will need to have the Microsoft Excel app downloaded. Or, if you need...

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Use Tasks in Google Workspace Essentials and Enterprise Essentials

Jul 23, 2021

The Tasks feature has been around for a long time in our personal Gmail accounts and has gotten a few updates over the last few years that have made it an essential part of my organization process. I create tasks directly from a specific email and move tasks around easily on my calendar almost every day. 

I’m so glad that Tasks is available in Google Workspace Essentials and Enterprise Essentials. If you haven’t used the Tasks feature before, now is the time to take advantage of it. A task appears at the top of a specified day (see picture below), like a reminder, and has a lot of space for a description where you can create individual tasks or an entire To Do list for yourself.

The workplace can get pretty hectic, especially when your workplace is a classroom full of kids. As much as we tell ourselves that we’re going to remember that thing we need to do for that student that we wrote down on a scrap of paper, we’re probably going to forget all about...

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